Office Administrator/Document Controller - Billingham
Join our team as an Office Administrator and become a key player in the development and execution of our projects. You'll collaborate closely with our UK Regional Manager, Contracts Manager, and a diverse team of engineers and industry specialists to bring cutting-edge projects to fruition.
Your main duties will involve:
- Entering and maintaining data in internal databases and document management software.
- Managing internal databases, including generating comprehensive reports and manipulating data as needed.
- Assisting in onboarding employees into the Safety System and scheduling site inductions.
- Handling documentation issuance and management.
- Providing telephone support, as well as recording and distributing messages.
- Coordinating daily communications with various departments and construction teams, balancing both site-based and office-based tasks.
- Performing general administrative tasks such as filing and typing letters.
- Arranging both internal and external training courses.
Skills and Qualifications Required:
- At least 2 years of experience in a similar role.
- Proficiency in English.
- Strong knowledge of Microsoft Office.
- Experience with data entry and maintaining internal databases/document management software.
- Ability to manage internal databases effectively, including generating reports and manipulating data.
- Familiarity with onboarding processes, including Safety System procedures and site induction booking.
- Excellent telephone etiquette and message management skills.
- Capability to liaise effectively with various departments and construction teams, whether on-site or in the office.
- Proficiency in general administration tasks such as filing and letter typing.
- Experience in organizing both internal and external training courses.